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Administrative

PT Administrative Office Coordinator, Marketing

  • Part time
  • Hybrid

Description

Southern New Hampshire University is a team of innovators. World changers. Individuals who believe in progress with purpose. Since 1932, our people-centered strategy has defined us — and helped us grow a team that now serves over 180,000 learners worldwide.

Our mission to transform lives is made possible by talented people who bring diverse industry experience, backgrounds and skills to the university. And today, we're ready to expand our reach. All we need is you.

This position will be partially based in the following office location:

Manchester, NH

For hybrid roles, employees must be able to commute to Manchester, NH on a regular basis.

The opportunity

You will be the steadfast and professional representation of the Marketing department in all aspects related to Marketing Administration. Reporting to the Administrative Manager, you will supervise the expense reporting procedures for the Marketing Team and offering comprehensive administrative assistance. You will demonstrate reliable attendance, punctuality, and reliability, coupled with an onsite presence. You will be dedicated to SNHU's objectives and core principles are integral components of this role.

What you'll do:

Expense Reporting and Invoicing

  • Create, verifying, tracking, and submitting expense reports within 3-5 days of the charge(s) appearing in Workday for the Marketing Leadership Team (16 leaders).
  • Provide expense reporting support and coordinating invoice processing for the Marketing Department.
  • Maintain expense documentation, such as invoices, receipts, and contracts, for easy retrieval and reference.
  • Classify expenses into appropriate categories and subcategories and provide the appropriate memo lines and proper cost centers for accurate expense reporting and coding.
  • Support the finance year end process for the Marketing Team by established deadlines.

Meeting/Event Assistance

  • Assist the Administrative Manager for all in-person and virtual marketing meetings (All Marketing Meetings, People Managers Meetings, Marketing Leadership Team Working Sessions, 8 Quarter Planning Sessions, Marketing Department Lunches, outside vendor meetings, and any support needed for Marketing Leadership Team on-site meetings.

Meeting Reservations and Catering/Food Orders

  • Help reserve conference rooms and complete conference room reservation request forms.
  • Order/receive food orders for meetings from approved vendors, keeping track of itemized receipts and cost centers for finance allocation.
  • Submit tickets for audio-visual and media services.
  • Prepare and breaking down conference rooms before and after meetings.

Data entry and tracking

  • Enter data into spreadsheets and tracking information managed and utilized by Marketing Administration and the Marketing Leadership Team.
  • Enter and maintain accurate data in a centralized system, keeping records updated and easily accessible.

Administrative Support to the Administrative Manager

  • Provide administrative assistance for overflow scheduling and calendar support for the MLT.
  • Responsible for backup calendar support in the absence of the Administrative Manager.

Order Inventory/Marketing Supply and Swag Closets

  • Coordinate with the Administrative Manager to order the necessary supplies for events, conferences, marketing department swag, and office supplies.
  • Organize and inventory the Marketing and Swag supply closets.
  • Utilize the SNHU Business punchout system for accurate ordering and invoicing.
  • Distribute all Marketing mail and serve as the contact for the department.
  • Perform other responsibilities, or activities that may be assigned at any time, with or without notice, to support the Senior Director of Strategic Initiatives and the Administrative Manager of Marketing.
  • Other responsibilities as assigned. Job responsibilities can be changed at any time, with or without notice.

What we are looking for:

  • HSD/GED and 3+ years of related office experience
  • Advanced knowledge of office equipment including computers (Microsoft Office) and copiers.
  • Excellent typing skills with great attention to work details.
  • Positive, 'can do' attitude in an often-fast paced environment with the ability to readily adapt to changing priorities/deadlines.
  • Work well in both individually and team environments while respecting the needs and opinions of others.

We believe real innovation comes from inclusion - where different experiences, perspectives and talents are celebrated. So if you're wondering whether SNHU is right for you, take the leap and apply. You might be just the person we're looking for.

Expect the unexpected

As a university, it’s no surprise we employ many talented academics. What you may not know is that SNHU isn’t solely made up of folks with higher ed experience. Not even close.

Where will your talent take you?

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